Media & Reprographics Co-ordinator

Media & Reprographics Co-ordinator

Grade D, Point 8 - 14

Range £25,992 to £28,624

(actual salary £18,587 to £20,470)

30 hours x 40 weeks per annum

Job Purpose

• Responsible for managing the company's reprographics (print and document reproduction) operations, as well as overseeing media-related activities. This role involves coordinating printing tasks, maintaining equipment, handling media content creation, distribution, and assisting with the production of both digital and print materials. The position requires strong organisational, communication and technical skills, with a keen eye for detail

Management

• To ensure the smooth running of the Reprographics department and print service, including managing the department’s workload to meet specific deadlines and requirements.

• Manage the department’s budget including print inventory, ordering supplies, and maintaining records of print usage and costs.

• Troubleshoot and resolve issues with reprographics equipment to minimise downtime.

• To work with the Director of Business Operations to organise tenders for photocopiers when contracts cease.

• Ensure compliance with safety and maintenance standards for reprographics equipment.

Media

• Assist with the creation, editing, and distribution of digital media content, such as video, graphics, and photography.

• Coordinate media posts, including promotional photos, videos and social media content.

• To photograph students, staff and events for use in social media, databases or displays.

• To ensure the school’s social media accounts are kept up to date with relevant and current

• information, being pro-active in capturing school events by the appropriate means, i.e., camera, video footage, etc.

Reprographics

• Coordinate the printing and reproduction of materials.

• Ensure timely delivery of print jobs while maintaining accuracy and quality standards.

• To design, create, prepare and produce a range of complex documents from various sources and to specified deadlines, including using Microsoft, Adobe and Canva software.

• To design and create eye-catching displays, banners and wall art using Adobe Photoshop, Canva and other professional applications as appropriate. To check and maintain the displays across the site, removing and adapting out of date display items.

• To act as the main co-ordinator for displays and publications for events such as Open Evenings and Information Evenings.

• To co-ordinate the school-wide Home-Learning project, each term, including collating data from Curriculum Leaders, completing templates and contacting external printers.

• Assisting the Senior Leadership team with creating new templates, designing and developing branding, and completing requests to tight deadlines.

Health & Safety:

• Work within the requirements of the Academy’s Health and Safety policy, performance standards, safe systems of work and procedures.

Other job requirements:

• To be aware of and comply with policies and procedures relating to ICT, child protection, health and safety, security, GDPR, data protection and confidentiality, reporting all concerns to an appropriate person.

• Act at all times in accordance with appropriate legislation and regulations, codes of practice, the provisions of the Academy’s constitution and its policies and procedures.

• To be active in your continued professional development and have an interest and ambition in improving their practice.

• Undertake other duties appropriate to the grade of the post.

  
  

This document outlines the duties required of the post-holder for the time being to indicate a level of responsibility. It is not a comprehensive or exclusive list and from time to time duties may be varied which do not change the level of responsibility or the general character of the job.

This job description may be reviewed at the end of the academic year or earlier if necessary. In addition, it may be amended at any time after consultation with you.